How to improve the efficiency of PPT production

Published time: 2019-11-15

The application of the powerpoint template may not be noticed. If you can use PowerPoint templates skillfully, you can bring us great convenience and improve our work efficiency.

Flexible call template

The templates provided by PowerPoint are very rich and can be flexibly selected as needed: select “File” → “New”. In the open task pane, you can see that it provides “New”, “New according to existing presentation” and “Based on Template New" three ways to call a template.

Under "New", there are "based on the design template" and "based on the content prompt wizard". You can create an existing file as a template by clicking Select Presentation under New for Existing Presentation. Under "New from Template", there are various options such as "Universal Template" and "Template on". Click "General Template" to open the "Template" dialog box and select various templates installed by the system. The network template has been introduced above and will not be repeated here.

Flexible use of slide templates

Calling templates in versions prior to PowerPoint is awkward, and slides in presentations can only apply the same template. This existing version has been greatly improved, you can choose a variety of templates for the slides in the presentation: first select the "Task Pane" under the "View" menu, open the "Slide Design" task pane. And in the "normal" view, select the slide to apply the template (if there are multiple slides to apply the same template, you can hold down the Ctrl key to select one by one), and finally point the mouse to a template displayed in the task pane. Click the drop-down button on the right to open the menu and select "Apply to selected slides".

Apply more network templates

The templates that PowerPoint itself carries are always limited. However, you can download more web templates from Microsoft's site for free, select "File" → "New", and then click the "Templates on" button below the open task pane to open the site. Chinese template library on. It includes more than 200 templates in 14 categories including “Publishing and Education”, “Office” and “Newsletter”. Just click on the template type link on the web page (such as "Publishing and Education"), you can see the name of the template and the provider and other content on the page. Press the "Preview" button to preview, click on a template name, the "Template Final License Agreement" will be displayed, click "Edit in PowerPoint" after accepting the agreement, IE will download the template to you The hard drive will automatically open the template with PowerPoint. If you are satisfied with the effect of the template, you can save it as a template with Save As, and you can call it later as a normal template.

Quickly apply color scheme

I don't know if you noticed it. The "color scheme" in PowerPoint is actually a special template. If you want to apply a color scheme to multiple slides, you can hold down the Ctrl key and select the "Slideshow" window. Multiple slides, then click on the "Color Scheme" in the "Slide Design" task pane, and finally click on your favorite "Color Scheme" in the task pane, then the selected slide will use this color scheme . You can also use this technique if you want to quickly apply a design template, animation scheme, or text layout to multiple slides.

Right click to create your own file

First enter the C:Documents and Settings name under the Templates folder, right-click, select "New" → "PowerPoint Presentation" to create a new PowerPoint file, then double-click this file, and then define the color, font, etc.. Finally, select it and rename it to the pwrpnt10.pot file.

Later, right click on the "Explorer", select "New" → "PowerPoint Presentation", then double-click the newly created presentation, you will find that it has applied the settings in the pwrpnt10.pot file. It is very convenient to create your own personalized PowerPoint presentation.

Create a new document with the Content Prompt Wizard

The Content Prompt Wizard is also a special template that is a collection of templates tailored to your needs. PowerPoint starts the Content Prompt Wizard by clicking "New" under the "File" menu, you can see the "New Presentation" task pane, click on the "Based on Content Prompt Wizard" to open Content Prompt Wizard dialog box. You can see a series of templates that meet specific task requirements in the Slides tab by simply selecting the presentation type, determining the output type (screen output, web presentation, etc.) and entering the presentation options. . You can complete the presentation by simply selecting the slides in the template one by one and inserting text and images as needed.

Install an external template

Templates are stored as files. Therefore, if you find some Word templates from the Internet or on the CD, just copy them to the C:Documents and Settings/Administrator/Application Data/MicrosoftTemplates folder (Windows) or C:Windows/Application Data/MicrosoftTemplates folder. .

Use multiple templates with "read-only method"

You can also use the "read-only" method to create multiple templates: you can first generate a few ppt files in a folder, then double-click them separately, open them with PowerPoint, and make some settings in them to make multiple " template". Then select them, right-click, select "Properties", select the small hook before "Read Only" in the "Properties" window that opens, and set multiple "template" files as read-only files. When you want to apply a certain "template" file in the future, just double-click it, and PowerPoint will open a copy file with the currently selected "template" file as a blueprint. Just press Ctrl+S and PowerPoint will pop up. The dialog box is for saving files, and the contents of the original "template" file are not overwritten. It is very convenient to use this method to theoretically realize a myriad of "templates".

Save the presentation as a template

If you get a beautifully crafted presentation, you'll want to use it when you're making your own presentations later. You can then save it as a template: Click File → New, in the New Presentation task pane, under New from existing presentation, click Select Presentation, and then select The presentation you want and then click Create. Next, delete the unwanted text, slides, or design objects in the new template and confirm the changes. Execute "Save As" in the "File" menu after the modification is completed. In the File Name box, type a name for the template. In the Save as type box, click Presentation Design Template and click the Save button.

After the new template is created, the new template will be displayed in alphabetical order under the "Available for use" in the Slide Design task pane the next time you open PowerPoint.

Change the default design of a new presentation

When you click the New button on the Standard toolbar, PowerPoint will display a slide that uses the default design. In fact, you can change this design so that it always includes some common elements, so you don't need to change the content every time you create a presentation, which brings a lot of convenience: click "New" on the "Common" toolbar. Button. Then choose View → Master → Slide Master. Then you can make changes on the slide master. When you are done making changes, on the Slide Master View toolbar, click Close Master View. Finally, choose File → Save As. In the Save as type box, select Presentation Design Template; in the File Name box, type blank, and then click Save. Close the template.


It is important to note that if you want to use blank.pot as the default design, you must save it in the default path of the Save As dialog. And the template must be named "blank.pot".

Quickly use other templates

PowerPoint allows you to use other people's templates or extract templates from other people's slides and apply them to your own slides: first open the presentation you want to change the template, then choose Format → Slide Design Then, the Slide Design task pane appears on the right side of the main window, then drag the scroll bar to the bottom and click Browse. Then you can select the template file pot you want to borrow or PPT, PPS file in the pop-up file selection dialog box, or even select a web page file as a template.

Apply multiple template layouts

PowerPoint fully supports the use of multiple templates in one presentation! This way, you don't have to worry about the monotony of the layout: first open the slide you want to change the template, select "Format" → "Slide Design", then a "Slide Design" task pane will appear on the right side of the main window. . Just move your mouse over the template you want to apply (don't worry about clicking on the template), a downward arrow will appear on the right side of the template, click this arrow and execute "Apply to selected slides" in the pop-up menu. . This way, this slide has a different template than the other pages.

Set default template

If you change the default "blank" design template, you want to re-apply the original default design to your presentation. You can do this by first opening the presentation to which you want to apply the default design, clicking the Design button on the toolbar, and under Available, click the first Default Design Template. If you want to apply the original default design to all new presentations, you can rename the blank.pot file or delete it.

Replace or add a slideshow template in PowerPoint

If you want to replace or add a slide master, you can choose View → Master → Slide Master. Then click the Design button in the Slide Master View toolbar. If you want to replace the selected master in the presentation instead of all the masters, then select the master on the thumbnail on the left. Then in the Slide Design task pane, point to the template you want and click the arrow. Then if you want to replace the selected master with the master of the new design template, click Replace Selected Design; if you want to replace all current masters with the master of the new design template, click Replace All designs"; to add a new design template and master to your presentation, click Add Design.